Temporary People Operations Specialist

Instant Teams is searching for a Temporary People Operations Onboarding Specialist who will provide administrative and operational support to the People Operations team, focusing on the accurate and timely execution of onboarding tasks, document management, and HR system data entry. This role is essential in ensuring employee records are complete, organized, and compliant with regulatory requirements.

The ideal candidate will demonstrate strong attention to detail, uphold a high standard of ethics and confidentiality, and be proficient in using HR software and systems. Familiarity with HR regulations, onboarding/offboarding processes, and electronic file management is essential. This position primarily supports the following functional areas: onboarding coordination, digital file creation and maintenance, new hire communication and other administrative HR support tasks.

Essential functions

● Manage all initial interactions with new employees, maintaining a high standard of professionalism and providing comprehensive support throughout the onboarding lifecycle.

● Create, maintain, and manage accurate digital personnel files, ensuring all required documentation is complete, current, and compliant with company standards.

● Upload, label, organize, and maintain employee records within designated file structures and systems in accordance with internal processes and compliance requirements.

● Conduct routine audits of personnel files and HR documentation to ensure accuracy, completeness, consistency, and regulatory compliance.

● Maintain and update employee information within the HRIS and other internal platforms; assist with reporting and data validation as needed.

● Support People Operations communications by monitoring shared inboxes and responding to employee and internal stakeholder inquiries in a timely and professional manner.

● Ensure adherence to federal, state, and local employment laws, company policies, and benefits-related regulations.

● Provide administrative support to the People Operations team, including data entry, document tracking, file maintenance, and process support.

● Assist with file clean-up initiatives, document retention practices, and version control processes to support operational efficiency and audit readiness.

● Handle sensitive employee and company information with a high level of confidentiality, professionalism, and discretion.

● Perform additional duties and special projects as assigned in support of People Operations initiatives and business needs.

Required Education and Experience

● 1+ year of experience in HR or administrative HR functions

● Excellent verbal and written communication skills

● Excellent interpersonal and customer service skills

● Excellent organizational skills and attention to detail

● Working knowledge of human resources principles, practices, and procedures

● Experience working with HRIS systems and Microsoft Office or Google Workspace

Preferred Education and Experience

● Bachelor’s degree in a related field or equivalent experience

● Experience with onboarding systems, HR technology, or payroll platforms.

● Experience supporting multi-state employees preferred.

● Experience in employee relations, leave administration, or benefits administration preferred.

Pay Rate: $20/hour
Start Date: June 1st, 2026
Project Length: Estimated through September 2026
Schedule: Monday-Friday 8am-5pm EST

This position requires you to bring your own equipment.

This is a remote position that requires consistent availability, responsiveness, and active engagement during designated core business hours.

Competencies

● Service-Oriented (We Serve with Excellence.)

● Lead from the front (We take Ownership.)

● Communication proficiency (We Communicate Mindfully.)

● Flexible (We Embrace Change Daily.)

● Strong operational thought process (We Lead with Intentional Curiosity.)

● Time management

● Collaborative

● Tech-savvy

● Self-motivated

● Strong work ethic, ability to adapt to rapidly changing priorities

● Ability to build relationships quickly

● Ability to work autonomously and with other team members with minimal supervision

● Ability to work Independently and in fast-paced environments

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Locations not eligible:

• California
• DC (Washington DC)
• Illinois
• Iowa
• Montana
• New Hampshire
• North Dakota
• Rhode Island

EEO and Harassment Statement

Instant Teams provides equal employment opportunities (EEO) to all applicants, contractors, and employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Instant Teams expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Instant Teams’ contractors and employees to perform their job duties may result in discipline up to and including discharge.

Other duties

This job description is not intended to be a comprehensive list of all duties, responsibilities, or activities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

From our military-connected to untapped talent communities, we welcome non-linear career paths and untraditional backgrounds and encourage applicants to apply even if they don't meet all the qualifications. If this role captivates you and speaks to your skills, apply away!