HR & Administrative Coordinator

Part-Time | Up to 20 Hours per Week | Fully Remote
Pay: $26.00–$32.00 per hour, based on experience
Schedule: Monday–Friday, regular business hours
Direct Hire
Benefits: No medical benefits; PTO/Vacation policy available separately.

About the Role

We are seeking a highly organized and detail-oriented HR & Administrative Coordinator to support our clients External HR Consultant, CEO, and management team. This fully remote, part-time role is responsible for maintaining accurate employee records, supporting HR operations, and providing administrative coordination across multiple locations.

Key Responsibilities

• Maintain and update employee records and HRIS data, primarily in Paylocity
• Support onboarding, new-hire and employment-change data entry, and Form I-9 verification
• Organize and maintain confidential digital employee files
• Prepare standard and ad hoc reports for management
• Track employee licenses and certifications and monitor renewal reminders
• Provide administrative support, including document preparation, scheduling, meeting coordination, and correspondence
• Assist with routing documents for signature via DocuSign
• Provide occasional support with employee Paylocity login issues
• Identify data discrepancies and escalate HR or compliance matters to the External HR Consultant

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree, or coursework in HR, business administration, or a related field, preferred
• Experience with Paylocity or another HRIS strongly preferred
• General HR and administrative experience preferred
• Strong organizational skills, accuracy, and attention to detail
• Proficiency in Microsoft Office and online meeting applications
• Ability to work independently and manage changing priorities in a remote environment
• Strong discretion and ability to handle confidential employee information
• HR certification (aPHR, PHR, or SHRM-CP) is a plus
• Experience using AI tools to improve efficiency is a plus