Executive Assistant CTO/CPO

Job Details

Description

Position Title:    Executive Assistant CTO/CPO  
Department:     Corporate 
Location:    Remote US (Central time zone preferably) 

 

Overview:   

We are seeking a highly skilled and proactive Executive Assistant to support our Chief Technology Officer and our Chief Product Officer.  This role requires strong organizational abilities, technical awareness, and the ability to manage shifting priorities in a fast-paced, product-driven environment.  The ideal candidate will understand how Product and Engineering organizations operate and will play a key role in improving executive efficiency, communication flow, and operational alignment across cross-functional teams. 

 

Key Responsibilities: 

Executive & Calendar Management 

• Manage complex calendars aligned to product development cycles (roadmaps, releases, and sprints). 

• Prioritize meetings based on delivery milestones, launches, and executive priorities. 

• Coordinate executive availability across high-volume internal and cross-functional stakeholders. 

 

Meeting Coordination & Cadence Management 

• Coordinate and support key Product and Engineering rhythms, including:  

• Roadmap reviews 

• Product reviews and executive syncs 

• Cross-functional planning sessions 

• Prepare agendas, track action items, and ensure timely follow-up 

 

Cross-Functional Coordination 

• Partner closely with teams across:  

• Engineering 

• Product Management 

• Analytics / Data 

• Manage high-volume stakeholder interactions across both technical and non-technical groups. 

• Facilitate communication and alignment across departments 

 

Reporting, Analysis & Executive Communication 

• Build executive-ready presentations and materials using PowerPoint. 

• Translate technical concepts into clear summaries, dashboards, and leadership updates. 

• Support board-level and executive communications, including product and technology updates. 

 

Tools, Documentation & Process Support 

• Leverage tools such as:  

• Jira and Confluence (or similar platforms) 

• CRM and reporting tools (e.g., Salesforce) 

• Document processes and support ongoing improvements to workflows and communication. 

 

Administrative & Project Support 

• Manage correspondence, expenses, and executive documentation with professionalism and discretion. 

• Planning offsites, meeting planning and coordination including logistics. 

• Support short- and long-term initiatives and special projects for Product and Technology leadership. 

• Maintain organization, accuracy, and confidentiality across all deliverables. 

 

Essential Skills:  

Product & Technology Acumen 

• Strong understanding of the product and software development lifecycle 

• Familiarity with product terminology, agile concepts, and engineering workflows 

• Ability to operate effectively in a product-led, release-driven environment. 

 

Executive Communication 

• Exceptional written and verbal communication skills 

• Ability to synthesize technical information into clear, concise messaging. 

• Experience creating executive-level presentations and reports. 

 

Technical & Analytical Skills 

• Advanced proficiency in Microsoft Excel (formulas, reporting, data visualization) 

• Strong experience with PowerPoint for executive presentations 

• Familiarity with tools such as Jira, and Confluence (or similar platforms) 

 

Organization & Execution 

• Strong attention to detail and ability to manage multiple priorities simultaneously. 

• Proven ability to adapt quickly and remain effective in a fast-paced environment. 

• Ability to anticipate needs and operate proactively with minimal direction. 

 

Other 

• Highest level of confidentiality 

 

Preferred Experience 

• Experience supporting CTO, CPO, or senior technology/product leadership 

• Prior exposure to Product, Engineering, Analytics, or SaaS environments 

• Bachelor’s degree or equivalent professional experience 

 

Desired Traits: 

• Action Oriented, Growth Mindset, Positive Outlook, Problem Solver, Self-starter, Demonstrates Ethical Behavior, Strong Drive, Team Player, Supportive & Adaptable to Change, Exudes a commitment to Personal & Professional Development  

 

  

Physical Demands: 

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.  

 

Environment:	Standard indoor office setting; exposure to computer screens.
Physical:	Requires repetitive motion. Substantial movements/motions of the wrists hands, and/or fingers.  Sufficient mobility to work in an office setting; stand or sit for prolonged periods of time; operate office equipment including use of a computer keyboard, mouse, scanner and other tools as needed.
Vision:	See in the normal vision range with or without correction; vision sufficient to read computer screens and printed documents.
Hearing:	Ability to hear in the normal audio range with or without corrections.

  
Company Profile:  At One Inc, we empower insurers to meet policyholder expectations with choice, control, convenience, and continuity. Our mission is simple: to make every payment a promise kept.  

 

The One Inc Insurance Payments Network seamlessly integrates multi-channel digital communications with inbound payment processing and outbound disbursement, delivering a frictionless experience for both premiums and claim payments. With over $120 billion in annual payments volume, we are proud to serve more than 300 insurance carriers, helping them honor their commitments instantly and securely.  

Headquartered in Folsom, CA, One Inc offers competitive salaries, comprehensive benefits — including medical, dental, and vision insurance — a 401(k) plan, and a strong commitment to work-life balance. We believe in growing from within, promoting opportunities for career advancement across our team of 1,200+ dedicated "Onesters."  

 

Join us in building the infrastructure that fulfills the promise of insurance.  

 

One Inc is an equal opportunity employer and complies with all EEOC legislation in each jurisdiction it operates in.

Qualifications

Education

Preferred

Bachelors or better.